Get the Cross-System Data Sharing & MOU Checklist
A data-sharing project can begin with a promising idea and quickly become a mix of legal, operational and technical questions.
The checklist gives HMIS, program, legal, privacy and technology partners one shared place to work through the decisions that should be made before an agreement is drafted or an integration is scoped.
Use It to Clarify:
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Why the systems need to connect
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What information may be shared
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How consent will work
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Who may access and use the data
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Who owns each decision
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How responsibility and risk will be shared
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How the agreement will be maintained over time
Why Bitfocus
Bitfocus is the technology partner behind Clarity Human Services, an HMIS platform built for communities coordinating housing, services, referrals and homelessness-response data.
Our team works alongside HMIS administrators, Continuum of Care leaders and community partners on the practical questions behind the technology, including how information should move, how reporting can become more useful and how systems can better reflect the way a community operates.
At NHSDC Fall 2026, Bitfocus team members will join community and national partners to share guidance communities can take home and use.
Architecting Trust: Designing MOUs for Cross-System Info Sharing
Angela Ranck,
Clark County Social Service
Matt Olsson,
Bitfocus
Allie Pope Burger,
Bitfocus
Learn how HMIS and community partners can address consent, governance, HIPAA, 42 CFR Part 2 and shared responsibility before information moves between systems.
Best for communities that are:
- Exploring a new cross-system integration
- Drafting or revising an MOU
- Working through privacy or consent requirements
- Clarifying responsibility across multiple organizations
Key takeaway:
A practical framework for building an MOU that partners can put into practice, not simply sign.
Tracking Toward Visible Reductions: Leveraging Dashboards to Measure Progress & Reduce Homelessness
Rachel Walden,
Community Solutions | Built for Zero
Stephenee Carrington,
Bitfocus
Learn how communities can use inflow and outflow data, shared reporting logic and dashboards to understand whether homelessness is increasing or decreasing.
Key takeaway:
Practical first steps for building dashboards that help technical teams and community leaders drive measurable reductions in homelessness.
Aging in Your Community: Tailoring for a Growing Demographic
Tamera Kohler,
Regional Task Force
on Homelessness
Hannah Anzaldo,
Bitfocus
Allie Pope Burger,
Bitfocus
Learn how San Diego is using HMIS data and cross-sector partnerships to understand and respond to the needs of older adults experiencing homelessness.
Key takeaway:
A practical starting point for building a more age-responsive homelessness response.
You may know Clarity Human Services. Now is a good time to take a second look.
The updated user interface builds on the HMIS platform communities already rely on, with clearer navigation and more intuitive workflows for HMIS administrators and frontline teams.
See what is new across:
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Reporting and dashboards
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Coordinated entry
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Referrals and follow-up
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Cross-system interoperability
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Community-specific assessments and workflows
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Day-to-day HMIS administration
Visit Bitfocus at NHSDC Fall 2026 to take a closer look and discuss your community’s reporting, interoperability and workflow priorities.
Schedule a Clarity Human Services Demo
Bring a Clearer Plan to Your Next Data-Sharing Conversation
Download the Cross-System Data Sharing & MOU Checklist and review it with your HMIS, program, legal, privacy and technology partners.
Use it to identify what is settled, what still needs an owner and which questions require legal or privacy guidance.
